Privacy Policy

Last updated: December 29, 2025

At Migration Emails, we take your privacy seriously. This Privacy Policy explains how [Company Name] ("we", "us", or "our") collects, uses, discloses, and safeguards your information when you use our email, calendar, and contacts migration service.

Information We Collect

Personal Information

  • Name and email address (for account creation and communication)
  • Contact information submitted through our contact forms
  • Payment information (processed securely through third-party payment processors)

Migration Data

  • OAuth tokens for authenticating with email and calendar services (temporarily stored during migration)
  • Email metadata (sender, recipient, subject lines, dates) during migration process
  • Calendar event metadata (titles, dates, attendees) during migration process
  • Contact information being migrated

Usage Information

  • IP addresses and device information
  • Browser type and operating system
  • Pages visited and features used
  • Migration logs and error reports

How We Use Your Information

  • To provide and maintain our migration services
  • To process and complete data migrations between platforms
  • To communicate with you about your account and migrations
  • To provide customer support and respond to inquiries
  • To improve our services and develop new features
  • To detect, prevent, and address technical issues
  • To comply with legal obligations

Data Storage and Security

We implement industry-standard security measures to protect your data:

  • Encryption: All data transfers use TLS 1.3 encryption
  • No Credential Storage: We never store your email or calendar passwords
  • OAuth 2.0: Secure authentication tokens that can be revoked anytime
  • Direct Transfers: Data moves directly between servers without intermediate storage
  • Temporary Processing: Migration data is processed in memory and immediately deleted after transfer
  • Limited Retention: Migration logs are retained for 30 days for troubleshooting, then permanently deleted

Your data is hosted in secure data centers located in [Country/Region]. We comply with applicable data protection regulations including GDPR, CCPA, and other regional privacy laws.

Third-Party Services

We use the following third-party services:

  • Payment Processors: To process payments securely (we do not store credit card information)
  • Analytics Services: To understand how users interact with our service
  • Email Service Providers: To authenticate and connect to email platforms
  • Cloud Infrastructure: To host our application and process migrations

These third parties have their own privacy policies and we are not responsible for their practices.

Cookies and Tracking

We use cookies and similar tracking technologies to:

  • Maintain your login session
  • Remember your preferences
  • Analyze site traffic and usage patterns
  • Improve user experience

You can control cookies through your browser settings. However, disabling cookies may affect the functionality of our service.

Your Privacy Rights

Depending on your location, you may have the following rights:

  • Access: Request a copy of your personal data
  • Correction: Request correction of inaccurate data
  • Deletion: Request deletion of your data ("right to be forgotten")
  • Portability: Request transfer of your data to another service
  • Objection: Object to processing of your data
  • Restriction: Request limitation of data processing
  • Withdrawal: Withdraw consent at any time

To exercise these rights, please contact us using the information below.

Data Retention

  • Account Information: Retained while your account is active and for a reasonable period after deletion
  • Migration Data: Deleted immediately after successful transfer completion
  • Migration Logs: Retained for 30 days for troubleshooting, then permanently deleted
  • Contact Form Submissions: Retained for customer service purposes until resolved

Children's Privacy

Our service is not intended for children under 13 years of age (or 16 in the EU). We do not knowingly collect personal information from children. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Significant changes will be communicated via email or a prominent notice on our website.

Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: